Quick note for Supplier in EBS

In Oracle supplier can be entered from three different place.These are the Setup required to perform for a suppliers.

• Supplier Accounts
• Taxes
• Payments
• Term Date Basis
• Due Date Basis
• Invoice Currency
• Holds

In Oracle these are the important features through the screen:

• Enter Suppliers
• Enter employees as Suppliers
• Merge duplicate Suppliers

Supplier Data Entry

Other Details

• Classification Information (Significant for type and employee name)
• Parent subsidiary relationship
• Supplier bank information
• Appropriate GL accounts information
• Record tax information
• Hold conditions to supplier site (rather than on individual invoices)

and these are the optional field

• Tax payer ID
• VAT registration number
• Inactive date (to prevent invoice/PO entry after a certain date)

Important Table that holds supplier

• PO_VENDORS : this hold a suppliers information

Some important columns:

• • SEGMENT1 – SYSTEM GENERATED OR MANUALLY ENTERED NUMBER FOR SUPPLIER (PO_UNIQUE_IDENTIFIER_CONTROL)
  • VENDOR_ID – SYSTEM GENERATED UNIQUE NUMBER
  • CREDIT STATUS –GOOD/POOR
  • ORGANIZATION_TYPE_LOOKUP_CODE
  • VENDOR_TYPE_LOOKUP_CODE – VENDOR/EMPLOYEE (EMPLOYEE_ID)
  • ONE_TIME_FLAG
• PO_VENDOR_SITES_ALL : This hold corresponding site information Contains Details of the site like Full Address/Work of site
  and its link with vendor_id.Important columns includes:
  • PURCHASING_SITE_FLAG, VENDOR_SITE_CODE, RFQ_ONLY_SITE_FLAG, PAY_SITE_FLAG,HOLD_ALL_PAYMENTS_FLAG, HOLD_FUTURE_PAYMENTS_FLAG, HOLD_UNMATCHED_INVOICES_FLAG
• PO_VENDOR_CONTACTS : This hold supplier contact information for respective sites.

How they connected

These are typically connected as:

Take a note Segment1 is holding suppliers Number.

Quick query for new babies

select * from po_vendors
where segment1 = '1001‘;

select *
from po_vendor_sites pvs,
po_vendors pov
where pov.segment1 = '1001'
and pov.vendor_id = pvs.vendor_id;

select *
from po_vendor_contacts pvc,
po_vendor_sites pvs,
po_vendors pov
where pov.segment1 = '1001'
and pov.vendor_id = pvs.vendor_id
and pvs.VENDOR_SITE_ID = pvc.vendor_site_id;

Supplier Interface

Yes, that was one of the enhancement in oracle 11.5.10 release. Prior to that version, there was no interface or Public exist for supplliers, thus it was a tricky to handle supplier. As we have already seen AP availability of AP some time back.

If you are having 11.5.10+ version,and if you have requirement to create supplier from your legacy data than use Supplier Interface, life will be easier. Is n't.

How we start

This consist in 2 steps process:

Step 1. Populate the new interface tables with data. This can be done via SQL*Loader or typically used to load data in a table.

• AP_SUPPLIERS_INT
• AP_SUPPLIER_SITES_INT
• AP_SUP_SITE_CONTACT_INT

Step 2. Run the Supplier Open Interface Request Set (FNDRSSUB1703)

Alternatively, run the individual import programs to load one table at a time

• Supplier Open Interface Import (APXSUIMP)
• Supplier Sites Open Interface Import (APXSSIMP)
• Supplier Site Contacts Open Interface Import (APXSCIMP)

Some important notes for suppliers Interface

• When you load the data it should be 'NEW' initially. After the Supplier Sites Open Interface is run the status gets changed to PROCESSED'/'REJECTED'.

The entire flow can be shown as:

A Note with R12 for Suppliers

As we know in R12 Supplier is part of TCA , thus the link between PO_VENDORS and HZ_PARTIES is PO_VENDORS.party_id. The link between
PO_VENDOR_SITES_ALL and HZ_PARTY_SITES is PO_VENDOR_SITES_ALL.party_site_id.

When a Supplier is created Record will be Inserted in HZ_PARTIES. When the Supplier Site is created Record will be Inserted in HZ_PARTY_SITES. When Address is created it will be stored in HZ_LOCATIONS.